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The USG Constitution
ARTICLE VI – LIAISONS
Section I
A. The Liaisons shall:
a. Keep constituent organizations informed of Senate activities and legislation’s by making available the minutes and other relevant documents.
b. Aid and encourage cooperation of organizations in programming.
c. Attend this respective organization’s meetings when appropriate, but no less than once every month.
d. Provide the organization with aid in the development of its purpose and goals as well as with the overall maintenance of the organization.
e. Complete and return all liaison reports. (Not to exceed two groups per senator)
B. If the number of Liaisons exceeds the number of Senators and Student-at-Large available, the Senator Pro-Tempore, with the guidance of the Executive Branch will develop a liaison plan to accommodate all USG organizations.
C. The President, Executive Vice President and members of the Budget and Rules and Regulations Committees may not serve as Liaisons (unless a situation occurs that warrants their assignment as Liaisons).
ARTICLE VII - COMMITTEES
Section I
Standing Committees
A. The Executive Branch, with the approval of the Senate, shall create standing committees that deal with matters of concern to the members of the USG.
B. Shall follow the guidelines established in this constitution.
C. A majority of committee members shall constitute quorum.
D. Each standing committee shall report to the Senate on a weekly basis and all legislation is subject to the approval of the USG Senate.
E. Committee chairperson shall call meetings, as they deem necessary but no less than twice (2) a month.
F. Minutes shall be taken for all committee meetings by a Secretary, appointed by the committee, and submitted to the Service Group, Inc. Secretary no later than one (1) week after the meeting.
G. All standing committees can have Students-at-Large, the number to be determined as necessary, with the exception of the Budget, and Rules Committee which will have one (1) less Students-at-Large than the number of Senators on that committee. Students-at-Large shall have a vote on their respective committees.
H. The Standing Committees of the USG are:
1. Academic Affairs Committee
a. Responsibilities
1) To investigate and address current academic issues and to gather student opinion on those issues.
2) To formulate and recommend student policy on issues of an academic nature to the USG Senate.
3) Membership shall consist of Senators as well as Students-at-Large, chaired by the Vice President for Academic Affairs.
b. Guidelines
1) To coordinate activities and programs of an academic nature.
2) To investigate any discrepancies brought before them between students and professors.
3) To evaluate academic resources for students and to recommend suggestions on how to improve them.
c. Sub-committees
1) Student Advisory Committee to the Provost
(a) Responsibilities
(i) Meet with the Provost to discuss Academic issues and solutions
(ii) Inform the Students about issues via the USG web site and the Record
(b) Membership
(i) The AVP of Academic Affairs shall be the Committee Chair.
(ii) The Committee will be made up of Students from USG Recognized Organizations and any other organization as deemed necessary by the provost and the Committee Chair.
(iii) Requirements
(1) Students must have and maintain a minimum overall GPA of 2.5
(2) Students must be elected or appointed by their respective organization, program, or department.
(3) Students must have attended Buffalo State College for a minimum of two (2) Semesters.
(iv) Guidelines
(1) Shall meet with the Provost once a month.
(2) Shall send issues to the Provost two (2) weeks prior to the monthly meeting
(3) Meeting day and time will be determined once the committee has been formed.
(4) Shall keep a progress report.
2. Public Relations Committee
a. Responsibilities
1) To work with all USG media services to promote communication between the student body and USG.
2) Shall oversee the operations of all USG media services.
b) Membership shall consist of appointed Senators and Students at Large, chaired by the Vice President for Communication.
c. Guidelines
1) To act as a liaison and to promote a good relationship between the USG and the student body.
2) Shall be the communicative link to the student body regarding USG goals and achievements.
3) To generate students interest and opinion surveys.
4) Shall coordinate all USG promotions with USG Press Services.
5) Shall promote student leadership throughout the Buffalo State College campus community.
3. Budget Committee
a. Responsibilities
1) To present to the Senate the proposed USG budget for the ensuing year for its approval.
2) To approve all line item changes under $1,000.00 or which are less than twenty percent (20%) of the organization's entire budget.
3) Review all matters pertaining to finance that are presented to the USG Senate.
4) Compile, edit, and condense all current written and unwritten financial policy.
5) Review all matters pertaining to the USG monies.
b. Membership
1) The USG Treasurer shall be the Chairperson.
2) The USG Vice Treasurer shall be the Vice Chairperson.
3) Three (3) Senators
4) The USG Business Manager as a non-voting, ex-officio member.
5) No organizational officers shall serve as a voting member of this committee. (i.e. members of the Executive council except the Vice Treasurer who is a voting member)
4. Community Affairs Committee
a. Responsibilities
1) Shall serve as the liaisons for the student body with various campus departments.
2) Shall cultivate on campus partnerships with various Buffalo State College departments to assist with the implementation of services and programs offered through the USG and its organizations.
3) To represent and communicate with the Community Relations Advisory Council on any matters that surface.
4) Shall orchestrate student performance ratings of the various campus departments.
b. Membership shall consist of Senators as well as Students-at-Large, chaired by the Vice President for Community Affairs.
c. Guidelines
1) To continually solicit student Senators and Students-at-Large applications.
2) Establish on-campus partnerships with various campus departments.
3) Shall communicate with the Residence Hall Association and the Inter-Greek Association on various campus issues.
5. Rules and Regulations Committee
a. Responsibilities
1) The Rules and Regulations Committee shall evaluate any problems within or between the USG boards, organizations and the USG that the Senate or committee feels necessitate an evaluation.
2) This committee shall draw up a basic form of a constitution for the USG organizations.
3) This committee shall work with all the USG organizations in establishing new constitutions or modifying existing constitutions.
4) This committee shall evaluate any new organization requesting the USG recognition.
5) This committee shall evaluate all current USG organizations and shall recommend to the USG Senate that they remove recognition when they deem necessary.
6) To approve all events of the USG funded organizations where alcohol will be distributed.
7) Shall review and recommend for approval any amendments to this constitution with the assistance of the Chief Justice who is an ex-officio member of the Rules and Regualtions Committee.
b. Membership
1) Shall consist of Senators and Students-at-Large, chaired by the Rules and Regulations Chair.
c. Guidelines
1) The first task of this committee will be evaluating all the USG current organizations.
2) It is the responsibility of this committee to enforce Article IX, of the USG Constitution.
6. Student Life Committee
a. Responsibilities
1) To plan and implement USG programs that are of interest to the student body.
2) To assist USG organizations with program planning and implementation
b. Membership shall consist of Senators and Students-at-Large, chaired by the Vice President of Student Life.
c. Guidelines
1) To obtain factual information, both pro and con, about USG and USG organization programming.
2) To keep accurate information regarding programming:
a. All individuals contracted, and when during the program process they were contacted.
b. If any collaborations, with whom, and what did they contribute.
c. Successful feedback about program from attendees and all involved in the planning process.
7. Food Service Committee
a. Responsibilities
1) Meet at least once a month with the VP of Auxiliary Services and food service support staff.
2) Keep the VP for Campus Life informed about student concerns.
3) Present different ideas for better food service on campus.
b. Membership
1) Shall be voluntary and consist of no less than seven USG members. The Senator Pro-Tem shall serve as the Committee Chair.
c. Guidelines
1) To obtain factual information, both pro and con, of the issues concerning food service on campus and submit possible resolutions to the Senate and Students.
2) To obtain Student opinion on the condition of food service on campus.
8. USG Game Room Committee
a. Responsibilities
1) Meet at least once a month with the Student Life Game Room Coordinator.
2) Keep the Coordinator informed about student concerns.
3) Present different ideas to better the USG Game Room experience and atmosphere.
b. Membership shall be voluntary and consist of no less than 7 USG members. The chair shall be nominated by the President, with confirmation of the Senate.
c. Guidelines
4) To obtain student interest and satisfaction surveys regarding the USG Game Room.
5) Evaluate all current gaming equipment.
6) Research any additional gaming equipment that would enhance the student experience and atmosphere.
7) Present recommendations to the Senate regarding gaming equipment research.
Section II
Ad-Hoc Committees
A. The Executive Branch shall create Ad-Hoc Committees, with the approval of the Senate, to assist in dealing with matters of concern to the members of the USG.
B. The President of USG with the approval of the Senate shall appoint the chairperson of the Ad-Hoc Committee, with the exception of the Elections Committee.
C. Ad-Hoc Committee meetings shall be called by the chairperson when the need arises. A majority of committee members will constitute quorum.
D. The Ad-Hoc Committee Guidelines shall be amended by a majority vote of the Senate.
E. If no Ad-Hoc Committee Guidelines exist, the Ad-Hoc Committee shall create committee guidelines to submit to the Senate for approval at the first Senate meeting following the Ad-Hoc Committee's creation.
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