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Important Information for USG Organizations
Mandatory Meetings
- Two Mandatory Organizations Meeting are held each semester. Each funded and recognized organization must be represented by two executive board members. Attendance is required to maintain your funded and recognized status. If you cannot attend you must alert the Rules and Regulations Chair before the day of the meeting.
- A Treasurer's Meeting is held at the beginning of the fall semester to familiarize new organization treasurers with USG financial policys and procedures. Early in the spring semester a Budget Meeting is held to distrubute information on applying for funds for the next fiscal year. These meetings are mandatory for organization treasurers.
Other Events & Comments
- USG requires that the constitutions of all member organizations include provisions for a late spring semester election of officers to choose the group leaders for the following school year. Make sure that your organization holds those elections so that you will have a smooth transition. Likewise make sure that members who are graduating and possess proprietary information (such as e-mail passwords and web site access) pass that along to a returning member.
Web Pages
All funded organizations have a page on the USG web site. See the Organizations page to find yours. You can update or add to the information on that page at any time by e-mailing USG Press Services Director David Meinzer with the new info. If your organization has a separate web site, send us the link so it can be added to your page, and make sure your site has a link to this web site. If you are setting up a new web site, you can have it hosted on the Information Processors Association server (owned by USG). Visit the IPA web site for info.
Responsibilities
As a USG member organization you have certain responsibilities to USG. Most of these are outlined in detail in Article IX of the USG Constitution. All executive board members of USG member organizations should become familiar with everything in this article. There are penalties for noncompliance that can seriously affect the future of your organization.
The duties and responsibilities of organizations are basically:
- Maintain an active membership of registered students and complete records of meetings, activities, and financial dealings.
- Submit an Organization Registration Form at the beginning of the fall semester or whenever there is a change in the executive board of the organization. (Forms are available in the USG Office and Student Life.)
- Submit a copy of the organization constitution to the USG Rules Chair each September - even if there are no changes from the previous year.
- Submit Activity Report Forms for all official activities and events your organization sponsors.
- Attend all mandatory meetings.
Administrative Categories
The organizations of USG are divided into four categories to correspond with the four AVPs. In addition your organization is assigned a liaison from the USG Senate. The AVPs and liaisons are your first contact with the USG administration. If you're not sure which AVP your group falls under, contact USG to find out. Contact your AVP through the Executive Officers Page.
Recognition Procedures
Each USG Member Organization periodically comes up for re-recognition. The Rules and Regulations chair will contact your organization when your group is due for the process, and will explain the requirements.
The procedures for having a NEW organization recognized are availble in the USG Office. Pick up a Recognition Application and a booklet explaining the requirements and procedure. The booklet (also available through the link below) includes a sample constitution to use when writing your organization's constitution so that it will pass the Rules and Regulations review.
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